Monday December 8, 2014 at 7:30PM
Party Room 2nd Floor
6:30PM: CLOSED SESSION
Board held discussion regarding personnel matters and violations of rules and regulations requiring Board attention. (Condominium Act – Sec. 18, a. 9)
7:40PM: OWNERS FORUM
The Board and Management addressed questions and feedback from owners present.
7:55 PM: OPEN SESSION
The Board President called the meeting to order and confirmed a quorum of the Board was present. All Board Members were present, George Pauley, President; Michael Parrie, Vice President; Thomas Wartowski, 2nd Vice President; Betty Terry-Lundy, Seceretary; David Nicosia, Treasurer. Also present from management, Dave Barnhart, DK Condo Supervisor; Tim Patricio, Property Manager; Mavis Mather, Assistant Manager.
Noted for Committee Reports, Jean Shamo, Chair of the Ad-hoc Committee for Rental Policy made a statement during the Owner’s Forum regarding the attorney’s review of the Committee’s recommendations, on the Agenda for consideration by the Board.
Also, Ken Anderson, Chair of the Health Club Committee did not make a statement but indicated he would address any questions regarding the Committee’s list of recommendations, on the Agenda for consideration.
Board President George Pauley echoed comments by Unit Owner Laura Carl, that the holiday decorations are fantastic, and particularly the work by Kent Brave in the new entry planter.
Action Items – New Business
Motions from Closed Session
After a motion by Mike Parrie and second by Dave Nicosia, the Board unanimously approved fines of $100 and the cost of forced place insurance against 21 owners who have not provided the Association with proof of adequate insurance coverage.
After a motion by Mike Parrie and second by Dave Nicosia, the Board unanimously approved a fine of $150 against an owner whose resident has caused excess disturbances and noise.
After a motion by Mike Parrie and second by Betty Terry-Lundy, the Board unanimously approved a fine of $50 against a unit owner who has repeatedly propped the unit entry door open.
After a motion by Mike Parrie and second by George Pauley, the Board unanimously approved a fine of $250 against a unit owner who has not complied with the Association’s bed bug control procedures; if the owner does not cooperate within 14 days the fine will escalate $500; if the owner does not cooperate within 14 days of that, the fine will escalate $1000 and Management is directed to turn the issue over for pursuit by legal counsel.
Minutes November 24, 2014 – After a motion by Betty Terry-Lundy and second by Dave Nicosia, the Board unanimously passed a resolution approving the minutes from the Board Meeting held on November 24, 2014, submitted by Mavis Mather, Assistant Manager.
Minutes Special Meeting November 24, 2014 – After a motion by Betty Terry-Lundy and second by Dave Nicosia, the Board unanimously passed a resolution approving the minutes from the Special Meeting with the Budget and Finance Committee held on November 24, 2014, submitted by Mavis Mather, Assistant Manager.
Repair to HVAC System – After a motion by Tom Wartowski, second by Dave Nicosia and discussion, the Board unanimously approved a resolution authorizing the purchase of a new BCX controller for $3,840,as proposed by Kroeschell Service for the Andover Control System, to replace a faulty one.
Distribution of Proposed 2015/16 Operating Budget – After a motion by Dave Nicosia and a second by Betty Terry-Lundy, the Board unanimously approved a resolution instructing Management to distribute the Proposed Budget for the 2015/2016 fiscal year, for 30 day review, and schedule a Special Meeting of the Unit Owners to discuss the budget on Monday January 26th, 2015 at 7:30PM.
Proposed Rental Policies – After a motion by George Pauley, second by Dave Nicosia and discussion, the Board unanimously passed a resolution tabling consideration of the proposed rental policies and procedures. The Committee Chair was asked to convene a meeting of the Ad-hoc Committee on Rental Policy for further review and consideration before resubmitting their recommendations to the Board.
Recommendations from Ad-Hoc Rules Review Committee – After a motion by Michael Parrie, second by George Pauley and discussion, the Board unanimously voted against a resolution for distribution of the proposed amendments to the Rules and Regulations. The Board asked that a joint meeting of the Ad-hoc Committee and Board be scheduled to review the proposals.
Recommendations from Health Club Committee
After a motion by Dave Nicosia, second by Tom Wartowski and discussion, the Board unanimously passed a resolution accepting the new membership rules proposed by the Health Club Committee, with the exception of the rule regarding the number of guests allowed per member which was increased from the two being proposed per adult member, to three.
After a motion by Dave Nicosia, second by George Pauley and discussion, the Board failed to pass a resolution to add attendant hours on the weekends. Dave Nicosia voted for the resolution. George Pauley, Michael Parrie, Tom Wartowski and Betty Terry-Lundy voted against the resolution.
Also, the Board directed the Committee to continue pursuing the bulk of the proposed improvements and remodeling recommendations with the exception of requesting the Committee only consider repurposing one racquetball court instead of the two.
Board Treasurer David Nicosia delivered the monthly Treasurer’s Report. The Association’s operating fund balance at the end of October was $329,782.95, the reserve fund balance was $1,741,674.68, and the total cash and investments was $2,071,457.63.
Property Manager Tim Patricio delivered the Management Report, including a reminder about the Garage Power Washing beginning on Thursday, a review of progress on the driveway project, news about the upcoming plans of ComEd to upgrade all their meters to ‘smart meters’ as a part of a program to modernize the City’s electrical grid, and a review of the monthly activity and sales/leasing report.
Approval to Adjourn
After a motion by Dave Nicosia and second by Michael Parried, the Board unanimously passed a resolution adjourning the meeting at 9:11pm.
The Board and Management addressed questions and feedback from Owners present.
NOTE: The “Post Meeting Round Up” are neither official meeting minutes, nor are they intended as a replacement of actual meeting minutes for Board Meetings. The minutes of any given meeting are typically not available until after they are reviewed and approved by the Board, which usually occurs at the next scheduled meeting. Rather, the round up is a review of the activity and business considered at the meeting as observed by management, provided as a courtesy and convenience to Owners.