Monday June 9, 2025 7:30 PM
Party Room 2nd Floor
Call To Order
The Meeting Chair – expected to be the current Board President Michael Parrie – shall call the 2025 Annual Meeting of the Park Tower Condominium Association Unit Owners to order, and chair the meeting. The Chair will confirm with the auditor whether there is a minimum 20% quorum of Association members present in person or by proxy, in order to conduct the meeting.
Introduction of Board Members, Management and Election Tabulator
The meeting chair will introduce the current Board Members, representatives present from Management and the Election Tabulator from the Association’s auditing firm Picker and Associates.
Approval of Minutes: Annual Meeting June 10, 2024
The meeting chair may call for a motion to approve the minutes of the last Annual Meeting. Attached are proposed minutes for the 2024 Annual Meeting held on June 10, 2024, for consideration of approval by the ownership.
A sample resolution for approval follows: “I move the Ownership of the Park Tower Condo Association hereby approves the minutes from the 2024 Park Tower Condo Association Annual Meeting held on Monday June 10, 2024.”
All in favor or opposed…the chair will affirm the results for the ayes or nays.
Statement of Purpose of Meeting:
The meeting chair will state the purpose of the Annual Meeting. The purpose of the meeting is to elect three Unit Owners to the Board of Directors to each serve a two-year term.
Introduction of Candidates and Call for Ballots
The meeting chair will introduce the Candidates of Record: Lloyd Allison (Unit 1901), Joseph Guzzardo (Unit 1801), Sheridan Hodges (Unit 401), and Michael Parrie (Unit 5401).
other candidates via motion and second.
2. The meeting chair will call for a motion for final call for ballots.
A sample resolution follows: “I move the Ownership of the Park Tower Condo Association hereby approves making a final call for ballots at _____PM.”
All in favor or opposed… the chair will affirm the results for the ayes or nays.
The Association’s auditor will make a final collection of ballots.
Motion to Suspend Annual Meeting
If necessary, the meeting chair may call for a motion to suspend the meeting so the election results may be tallied by the auditor.
A sample resolution follows: “I move the Ownership of the Park Tower Condo Association hereby approves suspending the Park Tower Condominium Association 2025 Annual Meeting to allow the votes to be tallied and for the Board to hold the June Board meeting, at ____PM.”
All in favor or opposed…the chair will call the results for the ayes or nays.
Reconvene Annual Meeting
If necessary, the meeting chair may call the 2025 Annual Meeting back to order, once the preliminary election results are ready.
Announcement of Election Results
The meeting chair may request the preliminary election results be delivered and summarized by the Election Tabulator. The Election Tabulators will present the percentage of the quorum, and portion of the vote each candidate received.
It may be noted, the election results are expected to be formally certified by letter from the auditor the next business day.
Adjournment
There being no further business, the meeting chair may call for a motion to adjourn the 2024 Annual Meeting.
A sample resolution follows: “I move the Ownership of the Park Tower Condo Association hereby approves adjourning the 2025 Annual Meeting Of Unit Owners at ____PM.”
All in favor or opposed…the chair will call the results for the ayes or nays.
2025 ANNUAL MEETING NOTICE
Monday June 9, 2025 at 7:30PM
Dear Unit Owner,
The Park Tower Condo Association’s 2025 Annual Meeting of the Unit Owners will be held on Monday June 9, 2025, at 7:30pm in the 2nd Floor Party Room at 5415 North Sheridan Road, Chicago, IL, 60640. An election to fill three (3) open Board seats will be held, expected to be followed by the June 2025 Board Meeting. The Association’s auditors with Picker & Associates will be present to accept proxy forms, facilitate voting for anyone who prefers to vote in person at the meeting via an Official Ballot, and ultimately to tabulate and certify the results. The Board Meeting is expected at either a suspension of the Annual Meeting or the adjournment, depending on the timing of the auditor’s tabulation efforts.
Owners are welcome and strongly encouraged to participate in the meeting, but we urge as many Owners to participate in advance by submitting their proxy forms by mail or dropping them in the Proxy Box at the front desk. This is particularly important should you be unable to attend in person so we can reach the 20% quorum required to conduct business.
During the Annual Meeting, the Association will hold an election to fill three (3) positions on the Board of Directors for two (2) year terms. The meeting requires a minimum 20% presence of unit Owners for quorum, either in person or by proxy. To participate via proxy, please follow the enclosed instructions and either return a signed and dated proxy form in the addressed envelope (to the auditing firm Picker and Associates) or have the individual you assign as proxy attend the meeting with the form. For Owners of multiple units, a proxy form for each unit is enclosed. The auditor will transfer any indicated votes on proxy forms to Official Ballots at the meeting.
[Indicated Forms Posted Below]
Owners can also vote via the Official Ballot to be provided at the meeting, to be issued by the auditor. The auditor will register all ballots for use at the election in the 2nd Floor Party Room. IMPORTANT – To receive formal ballots at the meeting, Owners and proxy holders will need to bring a current government issued picture ID to confirm their identity.
The election will be conducted by ‘Secret Ballot’. Ballots shall be marked only with the percentage of Ownership for the unit, and the list of candidates and lines for write-ins. The auditor will register the ballots to Owners and proxy holders who choose to vote via ballot. They will also assign ballots to any proxy forms mailed without another individual assigned as proxy. Owners who mail or drop off the proxy form in advance, may either assign another individual as proxy (where indicated), or leave it blank. For the purpose of exercising the proxy form as directed by the Owner, a designated Board Member not running for election, will cast a ballot as indicated by the Owner. If a vote is not exercised on the proxy form, only the unit’s percentage of Ownership will be counted towards quorum.
Owners of record who submitted Candidate Application Forms by the May 9, 2025 deadline are listed as candidates on the proxy and ballots. There are blank spaces for write-in candidates. Nominations for additional candidates can be taken in advance of balloting the night of the meeting. Candidates listed on the proxy have agreed to abide by the ‘Board Election Rules’ from the Park Tower Condominium Rules and Regulations Handbook. Included in the ‘Board Election Rules’ are the policies on campaigning, solicitation, and advertisement. Please contact the Management Office if you would like a copy or to report any violations. The rules can also be found at www.ptcondo.com/library.
The formal applications and information submitted by each candidate is enclosed for consideration. Each are invited to speak at Meet The Candidates Night, Wednesday, June 4th at 7pm in the 2nd Floor Party Room.
The Meet The Candidates Night is intended as a formal group meeting, chaired by a non-participating Board Member or an individual selected by the Board. Candidates will be welcome to make a short statement and then answer questions from members of the audience. Owners who cannot participate are invited to email questions in advance to parktowercondo-mgmt@habitat.com. We will forward these questions to the meeting chair for consideration, and respond with the answers once they are made available. We encourage Owners to participate in the Meet The Candidates Night and discuss issues with them.
Due to the nature of this event, it is possible a quorum of the current Board will be present and may be discussing business related to the operation of the Association. Voting on resolutions will not take place and minutes will not be kept. However, consistent with the Association’s Bylaws and applicable law, since a quorum of Board Members is anticipated, please consider this formal notice of a Board Meeting at the above dates and times.
Please contact the Management Office if you have any questions regarding the 2025 Annual Meeting, proxy form, voting procedure or any other related business. The team can be reached at parktowercondo-mgmt@habitat.com, or by phone at 773-769-3250.
Respectfully,
Monique Fouant
Board Vice President
Park Tower Condominium Association
For a copy of this mailing with voting instructions and candidate forms, Click Here.
For a blank Proxy Form, Click Here.
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