A signed copy of these and all minutes going back to the 1980’s are available from the Management Office upon request.
Bob Pierce, President; Phoebe Helm, 1st Vice President; Sandra Goldberg, 2ndVice President; Herbert Hellauer, Treasurer; Christina Epple, Property Manager; Mavis Mather, Assistant Manager
Mary McQuillan, Property Supervisor
Rich Zielinski, Property Supervisor Draper and Kramer
Time meeting started: (6:35 p.m.)
Unit Owner Comments Regarding Agenda
Lorraine Meyer – What is being done to the pool? Chicago Tank will be replacing the liner material in the pool. This vendor has had previous experience working on pools similar to ours. Before this work WJE will perform a stress test to check the pool structure before the lining work will begin, this test requires that the pool be drained.
Vince DiFruscio – Is the floor surrounding the pool going to be replaced as well? No the surround will not be replaced as part of this project.
Vince DiFruscio – Chris Nyborg did an impressive job on the last audit and has provided valuable expertise to the association. The Board thanked Mr. DiFruscio for his comment; they will take it into consideration later in the meeting.
Minutes September 25, 2006
Upon due motion by Herbert Hellauer and seconded by Phoebe Helm, the Board voted unanimously to approve the minutes of the September 25, 2006 Board Meeting with corrections.
Minutes October 10, 2006
Upon due motion by Phoebe Helm and seconded by Sandra Goldberg, the Board voted unanimously to approve the minutes of the October 10, 2006 Board Meeting with corrections.
Upon due motion by Phoebe Helm and seconded by Sandra Goldberg, the Board voted to approve a contractor to perform a roof inspection. Bob Pierce, Phoebe Helm, Sandra Goldberg, and Herbert Hellauer voted against this motion until they receive three comparable bids on roof inspections that include nuclear moisture testing. The motion failed. Further, the Board noted that it expected bid specifications and management recommendations to reflect state of the art (best practice), acceptable or unacceptable practice, so that the Board would have an in informed position to consider.
Emergency Repairs – North Cooling Tower
Upon due motion by Phoebe Helm and seconded by Sandra Goldberg, the Board voted unanimously to ratify Belmont-Electro Company for emergency repairs on the north fan for the main cooling tower in the amount of $4,380.00.
Upon due motion by Sandra Goldberg and seconded by Phoebe Helm, the Board voted unanimously to approve the 2006/07 audit and tax services proposal from Nyborg & Company, as submitted, not to exceed $5,100.00.
Upon due motion by Sandra Goldberg and seconded by Phoebe Helm, the Board voted unanimously to ratify the Board Presidents decision to approve Wiss, Janney, Elstner Associates to perform a stress test on the pool, Hart Pool Services to remodel the Jacuzzi, and to approve the color of the new pool lining to be light blue.
Budget Schedule Changes
Upon due motion by Sandra Goldberg and seconded by Phoebe Helm, the Board voted to approve the proposed 2007/08 budget schedule changes as proposed. Bob Pierce, Phoebe Helm, Sandra Goldberg, and Herbert Hellauer voted against this motion because the Board had approved a calendar earlier. The motion failed.
Owner Requests to Remodel – units 4811 and 5006
Upon due motion by Sandra Goldberg and seconded by Herbert Hellauer, the Board voted unanimously to approve the remodeling of units 4811, and 5006 with the amendment that all owners be offered the opportunity to open their walls and have the branch lines replaced with copper piping at the Associations expense.
Treasurers Report (Herbert Hellauer)
According to the September 30, 2006 Financial Statements the total operating funds were $113,218. The MAX SAFE account at Barrington Bank totaled $282,856. The total of all replacement reserves funds was $1,721,317. The total of all cash and investments was $1,834,534.
Management Report (Christina Epple)
There were 7 sales in September for a total of 28 sales year to date. There were 37 late fees charged in the amount of $1,850. Studios are selling for an average of $137,445, 1 bedroom units are selling for an average of $195,921, and 2 bedroom units are selling for an average of $321,700. The window washing was completed through the 14 tier. They were not able to work today due to the weather, but will complete the project as soon as weather permits. The fire pump changes were completed last week and the high-rise flow switch was replaced on October 13th. The Otis mod project is done but the punch list items are still being worked on. The daily outages are mostly ones that have been scheduled with Otis Elevator. All outages, scheduled or unscheduled, are being reported through the Otis Helpline to allow for better tracking. In late November Otis will address the Board of Directors about the punch list items. Management is withholding $400,000 from Otis until they provide us with maintenance logs. The maintenance contract expires in July 2007 and Otis is already presenting possible contracts. Management met with the Post Office today to discuss numerous problems with picking up and delivering mail.
Board Report (Bob Pierce)
There was a reserve workshop with Chris Nyborg on October 16th. This workshop was fairly well attended and discussed what to look for in a reserve study.
ASCO Update (Lorraine Meyers)
The Planning and Zoning Meeting will not take place until Wednesday. The next ASCO meeting will not take place until December. There is a High-Rise Safety Meeting tomorrow night at 7PM here in the party room.
Garage Committee (Gregor Hamilton)
There was a Garage Committee Meeting on October 20th. The garage committee would like the Board to consider a zero tolerance policy for offence behavior to staff. This policy would remove a parker from the garage rather than implementing fines. A resident would like the association to look into the steepness of the ramp for motor scooters.
Unit Owner Open Comments and Questions
Yale Seigel – Two months ago we changed to the fob system. Why is the back door constantly open? Repairs were made to the reader and strike plate on the dock door last Friday. The dock door is not locked during the day.
Gregor Hamilton – Is it possible to place a door hook or magnetic latch on the dock door to hold the doors open rather than shoving things in the crack of the door? Management will look into these options.
Vince DiFruscio – Can we have the old readers removed from the doors now that we are on the new security system? Management will look into getting these plates removed by a contractor.
Paul Groeninger – When can we expect an update on the end of the modernization project? Otis has been meeting with Management weekly since the meeting on September 20, 2006. Further information will be reported in the Management Report.
Gregor Hamilton – Would the association be able to sue our elevator consulting group? It would be possible but Management does not recommend this option.
Hershey Chalmers – Are there any residents still parking at the Breakers? All residents should be parking in the garage.
Ruth Posternack – Is there a separate card that residents can use in the garage rather than their fobs? Garage cards are available in the Management Office.
Terry Betty-Lundy – When the garage project was preformed the garage indentations were never evened out. In spot T-17 there is more water collection than before the project. Management will have WJE come out and inspect this spot. As a reminder the garage project is not complete, Zera Construction is still working on punch list items.
Sandra Goldberg – Can we increase security by requiring residents use their fobs on the dock door, also can the readers on the front and side door be relocated so that the door does not open on you? Management cannot lock the dock doors during business hours when delivery men and movers need access. Management will look into having the readers relocated.
Sandra Goldberg – Is there a way to allow the dock door to have voice and access control such as the freight elevators? Management will look into how this could be done.
Approval Closed Session
Upon due motion by Sandra Goldberg and seconded by Herbert Hellauer the Board voted unanimously to suspend the October Board meeting to allow for an executive session of the Board of Directors to discuss personnel litigation, and/or rule violations.
Results Closed Session
Upon due motion by Sandra Goldberg and seconded by Herbert Hellauer the Board voted to waive a late fee. Bob Pierce, Phoebe Helm, Sandra Goldberg, and Herbert Hellauer voted against this motion. The motion failed.
Upon due motion by Phoebe Helm and seconded by Sandra Goldberg the Board voted unanimously to approve a resident to park in the back of the building until the work at the Saddle and Cycle Parking lot is completed.
Upon due motion by Phoebe Helm and seconded by Herbert Hellauer the meeting adjourned at 9:50pm.
Bob Pierce, President
Phoebe Helm, 1st Vice President